Skip to main content

Your calendar in Hyre

Your Google and Outlook calendars in one view. Views, creating and changing events, and what you can do with an event.

Written by Robin Alcedo Overbosch

Calendar shows all your Google and Outlook calendars in one view. You create and change events here, see whether the notetaker joins and prepare meetings with AI.

Before you start

  • Your mailbox is connected under Settings › Channels (Gmail or Outlook). Your calendar comes along automatically. Without a connected mailbox you see No calendar connected above an empty grid.

View your calendar

  1. Click Calendar in the sidebar.

    The week view of the calendar with the Meeting Prep Agent, Week and Create buttons

  2. Pick the view at the top right: Day, Week, Month, Year or Agenda (a list of your upcoming events).

  3. Use the arrows to move to another period, or click Today to go back to today.

  4. Use Calendars to choose which calendars you see. See Choose which calendars you see.

Create or change an event

  1. Click Create at the top right, or drag across the grid. A new event lasts one hour by default.

  2. Fill in the title, time, guests and optionally location, description, video conferencing, recurrence and reminders. Under Show as you pick busy, free, out of office or tentative.

  3. Save. The event goes straight into your Google or Outlook calendar.

  4. Move or shorten it? Drag the event, or pull its bottom edge.

What you can do with an event

Click an event. You see: - Edit event and Delete event - Meeting Prep Agent: prepare this meeting with AI. See Prepare a meeting from your calendar. - Don't record: keep the notetaker out of this one meeting. See Don't record a meeting. - Recap from this meeting: afterwards, go to the recorded conversation with its summary - your answer to an invitation: Yes, No or Maybe

Good to know

  • Only the organizer can change an event's time, in Hyre too. As a guest you can still remove the event from your own calendar.

  • For a recurring event you choose This event, This and following or All events.

  • Changes you make in Hyre show right away. Changes made in Google or Outlook itself usually come through within minutes.

  • The notetaker automatically joins events with a Teams or Google Meet link on your primary calendar, when Join my meetings automatically is on (Settings › Notetaker).

  • Set a colour per calendar under Settings › Channels › Calendar Sync, via the gear next to your mailbox.

Watch the video

Video: Onboarding in the Hyre Academy (Dutch, 5 min). The part about your calendar and the meeting scheduler is at the end.

Related

Did this answer your question?
Hyre Ai Help Center